Position Summary:
The AR/AP Specialist is responsible for managing full-cycle Accounts Receivable and Accounts Payable functions, ensuring timely and accurate processing of invoices, payments, cash applications, and reconciliations. This role supports month-end close, maintains strong vendor and customer relationships, and ensures financial accuracy in accordance with company policies.

Key Responsibilities

Accounts Payable (AP):

• Review, code, and process vendor invoices (2-way or 3-way match).
• Ensure timely weekly payment runs (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies.
• Maintain W-9s, vendor files, and support year-end 1099 reporting.
• Process expense reports and corporate credit card reconciliations.

Accounts Receivable (AR):

• Generate and send customer invoices accurately and on schedule.
• Apply customer payments (checks, ACH, wire, credit card).
• Monitor aging reports and follow up on past-due accounts.
• Resolve billing issues, short payments, and credit memos.
• Assist with cash forecasting and AR reporting.

General Accounting Support:

• Prepare journal entries for AP/AR adjustments.
• Support month-end and year-end close activities.
• Assist with account reconciliations (AP, AR, cash, prepaid, accruals).
• Partner with internal departments to resolve billing or payment issues.

Qualifications

• 2-5 years of AR/AP or general accounting experience.
• Strong understanding of full-cycle AP and AR processes.
• Proficient in ERP/accounting systems (NetSuite, SAP, QuickBooks, Oracle, etc.).
• Strong Excel skills (VLOOKUP, pivot tables preferred).
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication skills with both vendors and customers.

Preferred Attributes

• Ability to manage competing deadlines.
• Strong problem-solving and reconciliation abilities.
• Customer-service mindset with a professional attitude.
• Experience in high-volume invoice environments a plus.